Your profile
Profile details, Access & licenses, Groups & teams and Recent activity on My profile.
Who can do thisEvery user
My profile shows who you are in this workspace: your details, the apps you can use, your groups and what you did recently. It is also where you choose your language, your date and time formats and your email notifications.
Open My profile
- On the Launch Pad: open the account menu at the top right and choose My profile.
- On the administration pages: open your profile menu at the right of the top bar and choose My profile.
The page opens with a bar across the top: Back to launchpad, My profile, the workspace name and Sign out. Below it is a header card with your name, an Active status, your role chip, your email address and the button Save my details.
Most of this page is in English whatever language you have chosen. Only the Language, Date and time and Notifications cards near the bottom follow your language.
Profile details
The Profile details card lists these fields:
| Field | Can you change it here? |
|---|---|
| Full name | Yes, if your name is yours to edit. If it comes from somewhere else, the field shows where instead: Managed by HCM, Managed by your identity provider or Managed by your administrator. Change it there, or ask whoever manages it. |
| Username | No. Shown for reference. |
| Job title, Department, Manager, Location | No. They show Requires HCM: these details are not kept in the portal. |
| Phone | Yes. Digits only, up to 40 characters. |
| Member since | No. The month and year you joined the workspace. |
Save your changes
- Change Full name or Phone.
- Click Save my details in the header card. It shows Saving… and then "Saved." The header shows the new name at once.
If the save is refused, you see one of these messages (in English):
- "Invalid phone number - use digits only (no +, spaces, or dashes)": the phone field hints "+45 …", but the plus sign is not accepted. Type the number as digits only, for example 4512345678.
- "Phone too long (max 40 chars)".
- "Name must be 1-128 characters." or "Name contains invalid characters."
- "Your display name is managed elsewhere and can't be edited here.": the name comes from HCM, your identity provider or your administrator.
Access & licenses
Under Application access, the Access & licenses card lists every app you hold a seat in, with your role and Active. If you have none, it says "No applications assigned yet - assign a license to grant access." To get an app, see Requesting access to an application.
Recent activity
The Recent activity card is a short list of what you did recently in the portal, written as "You …". If there is nothing yet, it says "No recent activity."
Groups & teams
The Groups & teams card lists the groups you belong to, each with the access it gives you (for example a platform role, or an app with a role). Next to each group you see either Leave or a lock. See Leaving a group. If you are in no groups, it says "You're not in any groups yet."
Under the cards, the link Manage sign-in & security opens Account & security.
Language, date and time, notifications
Further down are the cards that follow you into every app:
- Language: see Choosing your language.
- Date and time: see Date and time formats.
- One Notifications card per product that has one: see Email notifications per product.
These cards save on their own as soon as you make a choice. Save my details is only for name and phone.