Salary grades and the band check

Who can do thisHR Administrator

A salary grade is a pay band with a minimum, an optional midpoint and a maximum. When you record a salary in History and pick a grade, HCM checks the amount against the band.

Add a grade

1. Open SettingsSalary grades and click Add grade.
2. In Add salary grade, fill in Code (for example G3), Name, Currency, Min amount, Mid amount (optional) and Max amount.
3. Click Save.

The list shows Code in bold, Name, Currency, Min · Mid · Max (for example "38,000 · 43,000 · 48,000 DKK") and Status. Use Edit, Archive and Unarchive.

Checks in the dialog: "Code and name are required.", "Min and max amounts are required numbers.", "Min amount must not exceed max amount." and "Mid amount must be within the min-max band."

The band check

In Record a change or Correct, choose a Salary grade (shown as "G3 - Specialist"):

• Inside the band, a green line says "In band for G3 (38,000-48,000 DKK)."
• Outside it, an amber line says the amount is below or above the band, and an Override reason field appears. You must fill it in to record the change.
• The period card then shows an amber "• out of band".

Other refusals: "The salary currency doesn't match the grade's currency.", "This grade requires a salary amount - enter one or clear the grade." and "That salary grade no longer exists - pick another."