Defaults and limits
What a new workspace starts with, the seeded approval rules, the grade scale, the limits, and the settings that are saved but currently have no effect.
What a new workspace starts with, the limits Flexshop enforces, and the settings that are saved but currently have no effect.
Settings in a new workspace
| Setting | Default |
|---|---|
| Allow vendor ordering | Off |
| Send each approved request to Webmercs automatically | Off |
| Do not let Webmercs send its order confirmation email | Off |
| HR Management | Off (Not in use) |
| Every decision needs a reason | On |
| Let employees buy their device back | Off (on for workspaces set up before the change) |
| Budgets are enforced | On, and cannot be switched off |
| Financial year starts | January |
| Budget groups | None |
| Manager step source | The group's approver (HR Management is off); no fallback approver |
| Email channel | On |
| A decision on a request (email to the requester) | Off |
| Company delivery addresses | None |
| Employees may enter their own private address instead | On |
| Grade scale | A 0.75, B 0.55, C 0.35, D 0 |
The seeded approval rules
- Auto-approve small items: value under 1,500, Auto-approve.
- Phones and laptops: item in Phones or Laptops, Supporter then Manager.
- Standard requests: any request, Supporter.
The names are not translated, so they stay in English in the Danish apps.
Limits
| Limit | Value |
|---|---|
| Bulk decide | At most 50 requests at a time |
| Queue filter | At most 100 characters |
| Product description | At most 2000 characters |
| Specifications | At most 20 rows; label at most 40 characters, value at most 120 |
| In the box | At most 20 lines of at most 120 characters |
| Spec tags on a card (shelf dialog) | Up to 6 tags of at most 30 characters |
| Product picture | PNG, JPEG or WebP, at most 5 MB |
| Marketplace price | Up to 9,999,999,999.99, at most two decimals |
| Listing that has sat too long | More than 60 whole days on offer |
| Aged request | Amber at 3 days, rose from 4 |
| Rule coverage ("% caught") | The last 90 days |
| Webmercs catalogue | The first 10,000 products; synced hourly; Refresh now at most every 5 minutes |
| Bought before | The newest 10,000 orders within 24 months; synced daily |
| Price drift flag | A pinned price more than 10% from the webshop's |
| No longer orderable | Missing from two syncs in a row |
| Delivery tracking | Read on open (at most every 5 minutes) and hourly, for 60 days |
| Budget year turn | 00:00 UTC on the first day of the chosen month |
| Role change | Up to 5 minutes; the console at the next sign-in |
| Trial seats | 5 trial seats; kr 120 per seat (set in the Tenant Portal) |
Saved, but currently no effect
These settings are saved in the workspace, but they currently have no effect:
- Asset Management sync: Products and prices, Stock levels and Who holds what are saved as on, Write assignments back as off. The connection is not available yet, so none of them has any effect.
- Weekly digest to admins and Quiet hours on Notifications.