Field glossary
The fields on the asset form and in the registers, in one place.
The fields and terms you meet in AMS, in one place. Field names are shown as on screen.
| Field or term | Meaning |
|---|---|
| Asset tag | The asset's unique id. Generated as prefix, manufacturer and ten random characters (for example LAP-LENOVO-K7M2QX9BTF) when left blank. Read-only after creation; never reused after a disposal or return. |
| Asset type | What the asset is: Laptop, Monitor, Vehicle. Sets the tag prefix, ID label, custom fields, lifecycle and defaults. There is no separate category: the type is the category. |
| Model | The shared specification of identical units, with manufacturer, list price, expected life and specs. |
| Serial / identifier | The unit's own identifier. The type's ID label names it: Serial number, IMEI, VIN or Asset number. |
| Status | The lifecycle stage. Chosen when the asset is created; changed later with Change state. |
| Ownership | Owned, Leased in (you lease it from a lessor) or Leased out (you lease it to someone). Shown as Source in the list. |
| Rentable | This asset can be reserved. Only rentable assets can be booked. |
| Assigned to | The person, contact or team holding the asset, or Unassigned. |
| Location | Where the asset is: a site, building, room or bin from the Locations register. |
| Customer | MSP mode only: the customer the asset belongs to. |
| Value / Currency | What the asset is worth, in DKK, EUR, USD, SEK, NOK or GBP. |
| Vendor | Who supplied it, from the Vendors register or a suggestion. |
| Purchase date / Lease ends | When it was bought; when its lease ends. |
| Tracking mode | On the type: serialized, fixed, bookable or bulk. |
| Expected life (months) | On the type and model: drives depreciation and replacement prompts. |
| Lifecycle stage | A step in the type's lifecycle, with the moves allowed from it and the guards a move into it needs. |
| Requires assignee / Block if assigned / Require reason | The three guards on a stage. |
| Custom field | An extra field on a type, at model or unit level. |
| Warranty | Kind, provider, reference, start, end and coverage notes. |
| Work order | Title, asset, severity, status, assignee, due and cost. |
| Compliance check | Type, asset, interval, next due, certificate and responsible. |
| Reservation | Asset, requester, From, To and status. Requested by records who made it. |
| Disposal method | Sold, Donated, Recycled, Destroyed, or Returned to lessor for a return. |
| Seat | One person's place on a software licence. |
| Lease | Reference, type, lessor, start, end, notice, auto-renew, period, amount, residual and covered assets. |
| Package | An ordered bundle of asset, software seat and task items used by onboarding runs. |
| Run | One onboarding or offboarding checklist for one person. |
| Alert | A renewal or due date that needs attention, with a category and a severity. |
| Deleted assets | The recycle bin for assets deleted by mistake. |
| Archived | Disposed of or returned. Kept for its history, read-only. |
The full asset form is described in Create an asset, and the type settings in Asset types.